Words from the Wards hero banner featuring collage image of Edinburgh Futures Institute and doctor

Terms & Conditions

1. The project will be organised and administered by Edinburgh International Book Festival (the “Organisers”). 

2. The participation in this project is open to all. We welcome and encourage stories in every language spoken and/or used in Scotland today. 

3. Participants must submit a story using the Scotland’s Stories Now submission form: ontheroad.edbookfest.co.uk/words-from-the-wards-submit/. Accepted formats include writing, audio or video with a maximum file size of 10 MB. To upload video, audio, or images, participants need to be signed in to a Google Account.

4. If the story submitted is a writing piece, it must be no more than 500 words. If it is an audio or video, it must be no longer than 2 minutes. For any questions about the competition or the submission process, please contact stories@edbookfest.co.uk. 

5. Participants may submit only one story. Additional submissions from the same participant will not be featured. 

6. The Organisers will only ever use personal details for the purposes of administering this competition. The names and email addresses of participants will be stored for a period of 8 months to allow the Organisers to contact participants about potential use of their stories, should it become necessary. You may withdraw your details at any time by emailing stories@edbookfest.co.uk. Please see the Edinburgh International Book Festival’s Privacy Policy. 

7. Closing date for submission is 23:59 GMT on 28 May 2024. After this date, no further submissions will be accepted. The Organisers bear no responsibility for submissions not received for whatever reason. 

8. All submissions must be the original work of the participant and must not infringe the rights of any other party. The Organisers accept no liability if participants ignore these rules and participants agree to fully indemnify the Organisers against any claims by any third party arising from any breach of these rules. 

9. Submissions must not contain anything which is calculated to bring the Organisers into disrepute. 

10. All stories will be submitted to a quality assurance process, in which the Organisers retain the right to not publish a story and/or amend spelling and grammar mistakes. Reviewed stories will be displayed on the Organiser’s Community blog, On The Road 

11. Participants retain the copyright to their entries but grant the Organisers a non-exclusive licence to use their submission for publication on the Edinburgh International Book Festival’s main website, On The Road, and official social media pages (Facebook, Twitter, Instagram, and YouTube), as well as for any promotional purposes. 

12. Submissions might also be shared in events and other promotional initiatives – in print and/or digitally – during or directly after the 2024 Edinburgh International Book Festival, which will take place from 10-25 August 2024. 

13. Participants will not be compensated for submitting a story, financially or otherwise. However, should any submitted stories be featured during the 2024 Edinburgh International Book Festival, participants will receive free tickets to attend the Festival event. 

14. The Organisers reserve the right to amend these Terms and Conditions or cancel this project at any stage, if deemed necessary in its opinion, and if circumstances arise outside its control. In this event, a notice will be posted on the On The Road website and across the Organisers’ official social media channels. 

15. The Organisers, their sub-contractors, and/or agencies cannot accept any responsibility for any technical failure or malfunction or any other problem with any server, internet access, system or otherwise which may result in any entry being lost or not properly registered or recorded. Proof of sending is not proof of receipt. 

16. By submitting a story, the participant is indicating their agreement to be bound by these terms and conditions. 

17. These Terms & Conditions are governed by the laws of Scotland. 

Scotland’s Stories Now, supported by EventScotland as part of the Year of Stories 2022, spotlights, celebrates and promotes the wealth of stories inspired by, written, or created in Scotland. Join the conversation using #YS2022 and #TalesOfScotland.

Learn More